SALES AND MARKETING ADMINISTRATOR

SALES ACTIVITIES

• Prepare weekly sales and traffic reports as well as special reports for the corporate office and the department
• Serve as liaison between the sales staff and the on site computer system and maintain all relevant data
• Upon receipt of contracts, verify all documentation is complete
• Receive construction deposits, list on frame start sheets, and notify sales staff, purchasing and accounting
• Verify the accuracy of all pricing information
• Process option order forms and change orders in a timely manner as described above, and obtain the required signatures in a timely manner
• According to established timeframes, maintain a schedule of projected walk throughs and closings and monitor adherence
• Review completion dates, Certificate of Occupancy dates, final inspection dates and walk-through dates with management on a monthly basis
• Assist with monitoring the cleanliness and appearance of model homes and community sites, provide feedback to management and present awards for exceptional sites
• Assist with new community grand openings
• Coordinate Parade of Home events (including HBA meeting attendance)

MARKETING ACTIVITIES

• Maintain master set of documents for all collateral materials and, at the direction of the Marketing Manager reorder additional items to maintain an adequate inventory
• Organize and maintain the photography library
• Manage preparation and distribution of individual community newsletters
• Maintain accurate collateral materials for each community and ensure their timely distribution
• Coordinate the production of renderings, floor plans, aerial maps, builder story and other displays for sales offices
• File and maintain newspaper and magazine ads and articles for each community

ADVERTISING ACTIVITIES

• Verify accuracy of all line ads and weekly space ads
• Maintain and distribute the advertising schedule
• Manage the company web site information including maintenance of data and new communities
• Monitor the company’s web site e-mail daily and provide prompt responses to all information requests
• Manage the production, installation and maintenance of all exterior signage to include directionals, flags and flag poles for all new and existing models and communities
• Coordinate the preparation and submission of all award entries
• Coordinate the mailing of the company newsletter
• Create monthly media effectiveness reports
• Summarize monthly competitive analysis reports including absorption, standing inventory, pricing and included features

ADMINISTRATIVE DUTIES

• Provide administrative support to the Sales Manager and Marketing Manager
• Review and Code marketing department invoices and process check requests as appropriate
• Prepare correspondence for the Sales Manager and Marketing Manager to include letters, memos, special reports, flyers, meeting notes, etc.
• Assist the Sales Manager and Marketing Manager with scheduling and rescheduling appointments with internal and external contacts
• Assist with all other special projects and tasks as directed by management