PURCHASING MANAGER JOB DESCRIPTION

PRIMARY OBJECTIVES

To maximize company profit through accurate and efficient preparation of construction documents.

PRIMARY RESPONSIBILITIES

PURCHASING AGENT

• Run Newstar Software for production of Work Orders and Budgets.
  • Maintain accuracy between Costs/Newstar numbers.
  • Prepare all variances/buyer changes as needed.
• Prepare entire “Construction Package” for Superintendents including all work orders, color sheets, option order forms & addendums, tracking sheets to schedule construction, redlined copies, and permit.
• Make necessary package revisions as per Superintendents, and approve packages for budgets.
• Prepare all Townhome packages and track Spec color selections.
• Prepare, submit, and monitor permit progress.
  • Prepare plot plans & send to Layne for final copy to submit to city.
  • Manage accurate engineering files with current codes & Mec checks for permit submittals.
  • Redline copies of plans for city permit.
  • Work with city officials in the prompt processing of permits.
  • Keep accurate schedule of building permits.

• Process and redline blueprints for construction.
  • Prepare accurate redlined blueprints to ensure inclusion of buyer options.
  • Include redlines as required by city on all sets of blueprints (where applicable).

• Stock current blueprints.
  • Maintain accurate plans as per construction changes.
  • Stock at least two copies of blueprints in plan file at all times.
  • Send out for blueprints as needed for permits, packages, and construction meetings.
• Keep construction schedule board updated.
  • Check board weekly and remove strips with completion dates.
  • Make strips for each new building.  One for foundation start and finish.  One for framing starts to track progress of each house and its completion.
  • Re-arrange board on an “as needed” basis to accommodate completions and new starts.
• Implement and monitor Work order/Payment “System”.
  • Communicate McArthur Homes’ policies with suppliers and contractors.  Teach them how Work Orders and Purchase Orders are to be used for payment.  Educate them on differences between Variance Work Orders/Purchase Orders and Field Work Orders/Purchase Orders.
  • Assist superintendents in implementing McArthur Homes’ policies regarding P.O./W.O. and payments.
  • Track and Report on Variances quarterly.
• FHA/VA duties.
  • Accurately prepare Builder’s certification form, Description of Materials, Termite treatment record, and any other necessary information for approval process.
  • Redline 2 sets of plans for FHA.
  • Redline 2 sets of plans for VA.
  • Give all documents to sales agent/lender.
  • Create master filing system for process and documentation of FHA/VA approvals.
  • Check with sales manager for current process on FHA/VA approvals.
• Organize/Maintain all Pricing/Bid books.
• Track, process and submit all Quarterly/Annual Rebate Requests with accompanying documentation.
• Assigned projects in any area to help the company operate more smoothly and profitably.